Reminder campaigns

Reports

By default, the following reports are associated with this function :

  FUPSIM : BPs for reminding

  FUPRC : Reminder management

  FUP : Reminder management

This can be changed using a different setup.

FUP – Reminder management: Use this report to generate reminder letters that include late charges and the legal notice including the 40 € penalty per open item for French companies. This is generated automatically if an open item meets the requirements noted above. The report does not include interval management.

• Entry reference
• Open item amount
• Due date
• Document amount in either transaction or company currency depending on the Reminder by transaction currency field setting in the Reminder groups function.
• Due date balance in transaction or company currency depending on the setting above
• Amount in company currency
• Late charges if applicable
• Legal notice: “Any late payment will require that a fixed allowance be paid for the recovery of costs, of 40 EUR” (for French companies) if applicable.
• Running totals per page that include open item amounts, late charges, and the 40 € if applicable
• Totals including open item amounts, late charges, and the 40 € if applicable, with a line for each and then a grand total.

This is the only report that includes the penalty amount and legal notice for French companies.

FUPRC – Reminder management: This report is used to generate reminder letters that include late charges. It also includes interval management when the Reminder frequency type is Interval.

This report does not include the penalty amount and legal notice for French companies.

Reports for BP reminder campaigns

The reports for BPs listed below do not generate reminder letters nor do they include the penalty amount and legal notice for French companies. These reports can only be accessed from the Reminder campaign function. To print these reports for the current campaign, click OK to display the List of the BPs for reminding in the campaign on the Business partner listing screen. From this screen, click the Print icon. The report displays the list of the selected open items to launch in the campaign for each client in the campaign.

FUPSIM – BPs for reminding: This report prints all the open items suggested in the reminder campaign, but does not generate a reminder letter. For each company, the report includes a total including the late charge for each open item and:

• Entry reference
• Bill-to BP
• Pay-by BP
• Due date
• Level – Gravity level according to the Reminder frequency
• Amount in company currency
• Amount in EUR
• Late charge percent and amount

FUPSIML– BPs for reminding (detailed): This report prints the details for each open item, totals, and comments. Data for each BP starts on a new page.

FUPSIMP– BPs for reminding (portrait): This report only prints totals for BPs in the campaign. Totals for each BP start on a new page.

Specific Buttons

Limits

For open items that are not locked: If an open item is modified between the selection and the validation of the campaign (e.g., changing the due date), this modification is not taken into account.

When launching a reminder campaign, only Pay-by/Bill-to BPs whose role is Customer can be included in the campaign. Other BP roles, such as Miscellaneous BP, are not considered.

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

The size of the grid (3000 lines upon delivery) is exceeded. The maximum grid size must strictly stay below 32767 lines.

Tables used

Refer to documentation Implementation