Employee payslips

Enter the ID number of an employee to search for their last header. The last payslip is then automatically loaded.

Enter the payslip pay date in order to search for a pay header for a given date and for the active employee. The impacted payslip is then automatically loaded.

For multi-contracts, click the Actions icon, then Pay selection and select a payslip from the list. 

Click on the Calculation icon to launch the payslip calculation.

Click on the Reverse icon to perform the net to gross payroll calculation.

Use the Chaining icon to launch the sequence of calculations and various operations related to payslips:

• Calculation cancellation
• Payroll reinitialization
• Automatic time generation
• Time synthesis calculation
• Variable update
• Analytical update
• Certificate transfer
• Pay order
• Current payslip calculation
• Current payslip print

Specify the pay period of the payslip.

The system automatically displays the payslip status. For example, the values can be as follows:

Entered

This value corresponds to the first state of the payslip, in other words, the creation of the payslip header.

Calculated

The system displays this status if the payslip has already been calculated.

Printed

The system displays this status if the payslip has been generated in PDF format.

 For the  Portuguese and South-African localizations, all the printed payslips are available on the payslip page of the portal. Employees and managers can view and download their payslips from the portal.

Posted

The system displays this status once the MO has been validated.

This field indicates the current posting step of the payslip (Not posted, Under progress or Posted).

Print format of the payslip. This format is defined in the contract record of the employee (Payroll tab).

If this check box is selected, the payslip is excluded from the data extraction for the generation of certificates (Job center certificate, Social Security certificate, etc.).

Use this option to exclude the profit-sharing pays from these certificates.

This field contains the additional profile code if the payslip is an additional payslip.
Use the additional payslip to complete additional payments, for example the payment of profit-sharing amounts. In that case, the code of the additional profile is INT.

 The additional profiles are profiles in which the Supplement check box is selected in the header of the Profiles function.

The payslip cannot be modified once it has been printed or posted or once the next payslip has been created. You may need to freeze a payslip calculated before these successive steps.

To freeze a payslip, use the Lock/unlock function from the Actions panel. The Locked check box is automatically selected, and the user name and date are automatically displayed.

To release a payslip, use the Lock/unlock function from the Actions panel. The Locked check box is cleared automatically. The user name and date remain displayed for information purposes.

A locked payslip cannot be modified and is not taken into account in the mass update functions.

If this check box is selected, the work days for the employee are automatically generated based on the extraction period of the pay month. If the site is modified, the corresponding extraction period will be considered.

 You can also launch the automatic time generation for a payslip using the Time entry and Time cut-off functions.

No help linked to this field.

You can add a comment (200 characters). This comment will be displayed on the printed payslip.

Use the analytical distribution keys to automatically distribute the amount of a general accounting posting line onto several analytical lines based on weighing coefficients. You can enter the analytical distribution key in this field or it can be automatically initialized from the employee’s contract.

The analytical distribution key contains one to ten alphanumeric characters.

Enter the analytical dimensions to use for the current pay.

Based on the setup defined in the Default dimension function, these dimensions can be automatically populated upon payroll generation.

The dimensions used by default here are set up by the CCECDE - Default dimension payroll calculation general parameter (PAY Chapter, MIS group).

If no analytical distribution code is entered, the analytical distribution is calculated using this coefficient. The coefficient must also be entered if several analytical dimensions are populated for at least one dimension type.

The amount allocated to the analytical dimension type is: amount * (line coefficient/total coefficient of the lines).

If the coefficient is not entered, it is worth 0, except if there is only one distribution line. In that case, the total amount is allocated to this dimension type, and the coefficient is equal to 1.

Specify the pay period of the payslip.

The system automatically displays the payslip status. For example, the values can be as follows:

Entered

This value corresponds to the first state of the payslip, in other words, the creation of the payslip header.

Calculated

The system displays this status if the payslip has already been calculated.

Printed

The system displays this status if the payslip has been generated in PDF format.

 For the  Portuguese and South-African localizations, all the printed payslips are available on the payslip page of the portal. Employees and managers can view and download their payslips from the portal.

Posted

The system displays this status once the MO has been validated.

This field indicates the current posting step of the payslip (Not posted, Under progress or Posted).

Print format of the payslip. This format is defined in the contract record of the employee (Payroll tab).

If this check box is selected, the payslip is excluded from the data extraction for the generation of certificates (Job center certificate, Social Security certificate, etc.).

Use this option to exclude the profit-sharing pays from these certificates.

This field contains the additional profile code if the payslip is an additional payslip.
Use the additional payslip to complete additional payments, for example the payment of profit-sharing amounts. In that case, the code of the additional profile is INT.

 The additional profiles are profiles in which the Supplement check box is selected in the header of the Profiles function.

The payslip cannot be modified once it has been printed or posted or once the next payslip has been created. You may need to freeze a payslip calculated before these successive steps.

To freeze a payslip, use the Lock/unlock function from the Actions panel. The Locked check box is automatically selected, and the user name and date are automatically displayed.

To release a payslip, use the Lock/unlock function from the Actions panel. The Locked check box is cleared automatically. The user name and date remain displayed for information purposes.

A locked payslip cannot be modified and is not taken into account in the mass update functions.

If this check box is selected, the work days for the employee are automatically generated based on the extraction period of the pay month. If the site is modified, the corresponding extraction period will be considered.

 You can also launch the automatic time generation for a payslip using the Time entry and Time cut-off functions.

No help linked to this field.

You can add a comment (200 characters). This comment will be displayed on the printed payslip.

Use the analytical distribution keys to automatically distribute the amount of a general accounting posting line onto several analytical lines based on weighing coefficients. You can enter the analytical distribution key in this field or it can be automatically initialized from the employee’s contract.

The analytical distribution key contains one to ten alphanumeric characters.

Enter the analytical dimensions to use for the current pay.

Based on the setup defined in the Default dimension function, these dimensions can be automatically populated upon payroll generation.

The dimensions used by default here are set up by the CCECDE - Default dimension payroll calculation general parameter (PAY Chapter, MIS group).

If no analytical distribution code is entered, the analytical distribution is calculated using this coefficient. The coefficient must also be entered if several analytical dimensions are populated for at least one dimension type.

The amount allocated to the analytical dimension type is: amount * (line coefficient/total coefficient of the lines).

If the coefficient is not entered, it is worth 0, except if there is only one distribution line. In that case, the total amount is allocated to this dimension type, and the coefficient is equal to 1.