Time entry

Type in or select your user code.

If you are authorized to record time for all employees, type in or select the user code you want to record time for.

 If you are recording your own time, your user record needs to be enabled to permit you to do this. That is, the Time entry checkbox on your user record needs to be selected; if you are recording labor time for other users, the Time entry checkbox on their user record needs to be selected and your user record needs to be defined as an administrator user. That is, the Time entry administrator checkbox on your user record needs to be selected.

Filter for results within a range of dates. For a single day, enter the same date in the Start date and End date fields. You can leave the Start date field blank to search all records to date.

Use this field to filter the parent (or source) project codes to which you, or the defined employee are assigned. Type in or select a specific project code or to include all project codes, leave blank.

Select this checkbox to filter the results to only active project codes, otherwise leave clear. Active project codes are those projects at Launched or Delivered status.

Only employees defined as active on projects can be assigned to tasks. The user is activated using their user record.

Select this checkbox to filter the results to only those project codes to which this employee is assigned, otherwise leave clear.

Select this checkbox to filter the results to only those time entry records for this employee at Awaiting validation status, otherwise leave clear.

Select this checkbox to filter the results to only those time entry records for this employee at Rejected status, otherwise leave clear.

Rejected time entry lines are redisplayed in this function for correction.

This field displays the total combined project and non-project labor time entered for this employee today, according to the defined selection filters.

This field displays the total combined project and non-project labor time entered for this employee this week, according to the defined selection filters.

This field displays the total combined project and non-project labor time entered for this employee this month, according to the defined selection filters.

This field displays the total cumulative labor time entered for this employee, according to the defined selection filters.

 If the filters are changed, each of these summary figures is updated accordingly.

This field displays the time unit as specified on the task operation on the project.

To provide a free-format narrative description and/or comment for this record, select the Edit icon. This opens a screen in which you can add a clear, supporting description for this record with comments in a separate field. Any comments should be specific to this record. They should do more than just "describe" the record.

Use this field to select the date you want to enter labor time for.

Use this field to assign this labor time to a specific time category such as overtime or double time.

The time category code is displayed if this is a new time entry line and a time category is defined on the employee's user record or the project. You can change it if necessary.

You can only assign a non-project category such as sick leave or annual leave when the Project field (OPPNUMSCR) is blank.

Time categories for a project can be defined on budget codes, task codes, task operations, and on employee assignment lines.

Use this field to define the code of a particular project or job your company is working on that you want to record labor time against.

Use this field to define the specific task code to record labor time against. Each task code corresponds with an operational phase of a project.

 You can leave this field blank if the PJMTIMBUD-Allow time entries on budgets parameter (TC chapter, PJM group) is set to Yes.

Use this field to define the specific task operation sequence number to record labor time against.

 This field is mandatory if the Task code field (TASCOD) is populated and the PJMTIMTAS-Allow time entries on tasks parameter (TC chapter, PJM group) is set to No. You can leave this field blank if the PJMTIMTAS-Allow time entries on tasks parameter is set to Yes.

Use this field to define a specific budget code to record labor time against. Each budget code represents a financial phase of a project. This field is mandatory.

This field displays the time unit as specified on the task operation on the project, but can be amended.

Use this field to enter in the defined time unit, the amount of labor time you or this employee spent working on the project, on the task, on the operation, on the specific budget code, or on a non-project activity such as training or annual leave.

This field displays the description of the task, the operation, or the specific budget code defined on the project, or the non-project activity. You can change this description to make this activity more meaningful to you.

This checkbox is initially controlled by the PJMTIMAUTO-Time entry auto. validation parameter (TC chapter, PJM group):

• If PJMTIMAUTO is set to No this checkbox is clear.
  If you have entered this time entry line and it is complete and correct, select this checkbox. This validates this line.
  If you are a time entry administrator validating time entry records for other employees and this time entry line is complete and correct, select this checkbox.
• If PJMTIMAUTO is set to Yes this time entry line has been created at Validated status.
  If there is an issue with this time entry line, clear this checkbox. This will change the status of this line to Awaiting validation. When the details are correct and confirmed this time entry line can be revalidated manually either by this employee or user that entered the time entry record, or by a time entry administrator.

 You need to be an authorized time entry administrator to change this checkbox for an employee other than yourself, that is, the Time entry administrator checkbox on your user record needs to be selected and your assigned Function profile needs to be authorized for function PTEVAL (Time approval) with option 4.

 A "control phase" for approving validated time entry lines applies if the PJMTIMENT-Time entry control phase parameter (TC chapter, PJM group) is set to Mandatory.

This field displays the current work in progress status of this time entry line, as follows:

• Validated, if this time entry line has been created at Validated status (the PJMTIMAUTO-Time entry auto. validation parameter (TC chapter, PJM group) is set to Yes), or is complete and has been manually validated either by yourself or by a time entry administrator.
• Awaiting validation, if this is a new time entry line (PJMTIMAUTO is set to No), or this line has been devalidated, corrected and is currently awaiting validation.

This field displays the total time planned or estimated for this task operation for this project. The quantity is expressed in the time unit.

This field displays the total time consumed by all employees (the aggregated time) against this task or task operation. The quantity is expressed in the time unit.

This field displays the total remaining time (planned time - consumed time) to be consumed against this task or task operation. The quantity is expressed in the time unit.

This field displays the time unit as specified on the task operation on the project.

This field displays the site from which this project is managed.

This field displays the project cost type against which this labor time will be recorded. You can change the default code.

• For project-related activities, the Project cost type code is determined as follows:
• If a link with a work center is established, the cost type defined on the operation resource (work center record) is displayed.
• If a link is established at the task category level, the cost type defined on the task category is displayed.
• If a link with a work center or task category fails, the link is established at the user level and the cost type defined on the user record is displayed.
• If the system fails to obtain a linked cost type code, the cost type defined in the PCCCOD-Default labor cost type parameter (TC chapter, PJM group) is displayed.
• For non-project activities such as training or annual leave, the cost type code is determined as follows:
• If a link with a time category is established, the cost type defined on the time category record is displayed.
• If a link with a time category fails, the link is established at the user level and the cost type defined on the user record is displayed.
• If a link with a time category and the user record fails, this field is left blank.

 Project cost types define types of cost that can affect a project such as raw materials, labor costs, and indirect costs.

 The Financial overview function (PJMFINOV0) uses this cost type to calculate actuals.

This field displays the employee cost type against which this labor time will be recorded. The cost type code is determined by the cost type defined on your or this employee's user record but can be amended.

• For project-related activities, if your user cost type is blank the Employee cost type code is determined as follows:
• The Project cost type is displayed.
• If your user cost type is blank and the Project cost type is blank, the cost type defined in the PCCCOD-Default labor cost type parameter (TC chapter, PJM group) is displayed.
• For non-project activities such as training or annual leave, if your user cost type is blank the cost type code is determined as follows:
• The cost type defined on the time category record is displayed.
• If your user cost type is blank and the time category cost type is blank, this field is left blank.

 Project cost types define types of cost that can affect a project such as labor costs.

This field displays the labor rate at which time is charged to this project for this time entry line. You can change the default rate.

• For project-related activities, the labor rate is determined by the value of the PJMCSTLAB-Project labor rate priority parameter (TC chapter, PJM group), as follows:
• If set to Employee, the labor rate defined on your or this employee's user record is displayed.
• If set to Project cost type, the labor rate defined on the project cost type record is displayed.
• For non-project activities such as training or annual leave, the labor rate is determined as follows:
• The labor rate defined on the cost type record linked to the time category is displayed.
• If there is no link with the time category, the labor rate defined on your or this employee's user record is displayed.
• If a link with the time category and the user record fails, this field is left blank.

This field displays the rate at which this labor time is charged to this project for this time entry line. You can change the default rate.

• For project-related activities, the rate is determined by the value of the PJMCST-Employee labor rate priority parameter (TC chapter, PJM group), as follows:
• If set to Employee, the hourly rate defined on your or this employee's user record is displayed.
• If set to Project cost type, the labor rate defined on the project cost type record is displayed.
• For non-project activities such as training or annual leave, the rate is determined as follows:
• The hourly rate defined on your or this employee's user record is displayed.
• If a link with the user record fails, the labor rate defined on the cost type record linked to the time category is displayed.
• If a link with the user record and the time category fails, this field is left blank.

 The financial overviews use this rate to consolidate time entry expenses.

This field displays the factor by which the labor rates defined in the Project labor rate (PJMCST) and Employee labor rate (CLBCST) fields for this time entry will be multiplied. It is determined by the value of the Time category field (PTETYP). For example, it will display "1" if the time category is blank as this equates to standard working time, or "2" if the defined time category equates to a rate to be paid at double standard working time. If set to "0" (zero) this time entry record will be valued at zero.

This rate multiplier is used in the Financial overview function (PJMFINOV0) (cost calculation) and in the Time posting function (PTELABPOS) to calculate the value of the associated journal entry line. The amount posted will be calculated using the appropriate formula:

• Time spent (PTEQTY field) x Project labor rate (PJMCST field) x Rate multiplier (PTETYPRAT field)
• Time spent (PTEQTY field) x Employee labor rate (CLBCST field) x Rate multiplier (PTETYPRAT field).

 If the time category equates to a zero rate, this will result in the amount of time recorded in the Time spent field being recorded against the defined project but the value of that labor time will be zero.​

This field defaults to the currency associated with the sales site (Sales site field) defined for the project. It cannot be changed once the project has been created.

This field displays the code of the user that created or entered this record.

This field displays the code of the last user to modify this record.

This field displays the code of the user that validated this record.

This field, if populated, displays the code of the user that formally rejected this record.

Select Remaining load update from the Actions icon to change the remaining workload figure (for launched tasks) for this project operational task. This ensures the project can provide real time estimates on this individual operation's workload.

 The cumulative planned and remaining load quantities, that is for all employees, needs to match, or be less than those defined for the operational task line.

Select Currency rate from the Actions icon to view or change the exchange rate applied to this line.

To provide a free-format narrative description and/or comment for this record, select the Edit icon. This opens a screen in which you can add a clear, supporting description for this record with comments in a separate field. Any comments should be specific to this record. They should do more than just "describe" the record.

Use this field to select the date you want to record labor time for. The default is today's date.

Use this field to enter time spent against the displayed task operation on the defined date.

This field displays the time unit as specified on the task operation on the project, but can be amended.

This field displays the date from which you, or the defined employee were assigned to work on this task operation.

This field displays the time you, or the defined employee should have started working on this task operation.

This field displays the last date you, or the defined employee were assigned to work on this task operation.

This field displays the time you, or the defined employee should have finished working on this task operation.

This field displays the specific task operation sequence number against which your, or this employee's labor time will be recorded.

This field displays the description of the task, the operation, or the specific budget code defined on the project, or the non-project activity. You can change this description to make this activity more meaningful to you.

This field displays the code of the particular project or job this task operation applies to.

This field displays the task code your, or the defined employee's labor time will be recorded against.

Use this field to assign this labor time to a specific time category such as overtime or double time.

The time category code is displayed if this is a new time entry line and a time category is defined on the employee's user record or the project. You can change it if necessary.

You can only assign a non-project category such as sick leave or annual leave when the Project field (OPPNUMSCR) is blank.

Time categories for a project can be defined on budget codes, task codes, task operations, and on employee assignment lines.

This field displays the total time planned or estimated for this task operation for this project. The quantity is expressed in the time unit.

This field displays the total time consumed by all employees (the aggregated time) against this task or task operation. The quantity is expressed in the time unit.

This field displays the total remaining time (planned time - consumed time) to be consumed against this task or task operation. The quantity is expressed in the time unit.

This field displays the time unit as specified on the task operation on the project.

This field displays the site from which this project is managed.

This field displays the specific budget code your, or the defined employee's labor time will be recorded against. Each budget code represents a financial phase of a project.

This field displays the factor by which the labor rates defined in the Project labor rate (PJMCST) and Employee labor rate (CLBCST) fields for this time entry will be multiplied. It is determined by the value of the Time category field (PTETYP). For example, it will display "1" if the time category is blank as this equates to standard working time, or "2" if the defined time category equates to a rate to be paid at double standard working time. If set to "0" (zero) this time entry record will be valued at zero.

This rate multiplier is used in the Financial overview function (PJMFINOV0) (cost calculation) and in the Time posting function (PTELABPOS) to calculate the value of the associated journal entry line. The amount posted will be calculated using the appropriate formula:

• Time spent (PTEQTY field) x Project labor rate (PJMCST field) x Rate multiplier (PTETYPRAT field)
• Time spent (PTEQTY field) x Employee labor rate (CLBCST field) x Rate multiplier (PTETYPRAT field).

 If the time category equates to a zero rate, this will result in the amount of time recorded in the Time spent field being recorded against the defined project but the value of that labor time will be zero.​

Select Remaining load update from the Actions icon to change the remaining workload figure (for launched tasks) for this project operational task. This ensures the project can provide real time estimates on this individual operation's workload.

 The cumulative planned and remaining load quantities, that is for all employees, needs to match, or be less than those defined for the operational task line.

Select Currency rate from the Actions icon to view or change the exchange rate applied to this line.

This table is loaded automatically with the default dimension types for the site of the selected time entry line.

Type in or select a dimension code to assign to the associated dimension type.

 This field might display the dimension code suggested by the system (if various conditions were met) that has been created and assigned to the associated dimension type.

Select this checkbox to add this template line to your timesheet.

This field displays the specific date this activity applies to. The prerecorded labor time will display in your timesheet for this date.

This field displays the specific day of the week this activity applies to. The prerecorded labor time will display in your timesheet for this day.

This field displays the specific time category this activity applies to, such as overtime, double time, travel time.

This field displays the code of a particular project, or job your company is working on against which your, or this employee's labor time will be recorded.

This field displays a specific task code from the operational (task) structure of the parent project. Each task code corresponds with an operational phase of a project.

This field displays the specific task operation sequence number your labor time will be recorded against.

 This field is mandatory if the Task code field (TASCOD) is populated and the PJMTIMTAS-Allow time entries on tasks parameter (TC chapter, PJM group) is set to No. You can leave this field blank if the PJMTIMTAS-Allow time entries on tasks parameter is set to Yes.

This field displays a specific budget code from the budget (cost) structure of the parent project. Each budget code represents a financial phase of a project.

This field displays the description of the task, the operation, or the specific budget code defined on the project, the description of the non-project activity, or the description you added to your template to make this activity more meaningful to you. You can change this description.

This field displays the code in which your labor time for this activity is recorded.

This field is mandatory if you have specified a Date or a Day for this activity.

This field displays your labor time for the defined date, or day of the week.

This field is mandatory if you have specified a Date or a Day for this line.

This field indicates if time entered against this activity is entered manually, or imported using the PJMTIMACTI-Activity template import template.

Select the Search action to load the Time summary table with time entries that meet the entered selection criteria.

Select the Time inquiry action to inquire on labor time you or the defined employee has entered for one, or between a range of dates. You can inquire by company and site, category of time and status of the time entry records for one, or a range of projects.

Select the Time verification action to check that time entry records are up to date.

Use this field to select the date you want to enter labor time for.

This field is optional. If you specify a Date you need to leave the Day field blank; if you specify a Day you need to leave the Date field blank.

Use this field to select the day of the week you want to enter labor time for.

This field is optional. If you specify a Date you need to leave the Day field blank; if you specify a Day you need to leave the Date field blank.

Use this field to assign your labor time to a specific time category (for example, overtime, double time, travel time).

Use this field to define the code of a particular project or job your company is working on that you want to record labor time against.

Use this field to define the specific task code to record labor time against. Each task code corresponds with an operational phase of a project.

Use this field to define the specific task operation sequence number to record labor time against.

Use this field to define a specific budget code to record labor time against. Each budget code represents a financial phase of a project. This field is mandatory.

This field displays the description of the task, the operation, or the specific budget code defined on the project, the description of the non-project activity, or the description you added to your template to make this activity more meaningful to you. You can change this description.

Use this field to define the code in which labor time you enter against this activity is measured.

This field is mandatory if you have specified a Date or a Day for this line.

Use this field to record time against the defined date, or day of the week.

This field is mandatory if you have specified a Date or a Day for this line.

This field indicates if time entered against this activity is entered manually, or imported using the PJMTIMACTI-Activity template import template.