Prerequisites

Activity codes

The following activity codes (sorted by type) may have an impact on the way the function operates :

Bullet point  MAXPD :  Maximum period (companies)

General parameters

The following general parameters may change the way the function is working :

Common Data

Bullet point  CTLPERINV (defined at level Company) : Invoice date control Period

Bullet point  DMAXAGR (defined at level Company) : Maximum contractual period

Bullet point  DMAXPAY (defined at level Company) : Maximum period (companies)

Bullet point  DMAXPAYP (defined at level Company) : Maximum period (Public sector)

Bullet point  FRADGI (defined at level Company) : French fiscal regulation

Bullet point  NOTATI (defined at level Site) : Price / Amount +tax / -tax

Bullet point  OSTCTL (defined at level Company) : Cus. author. credit ctrl level

Bullet point  OSTDRAFT (defined at level Company) : Customer credit notes P/R amt.

Sales

Bullet point  DACMANSAL (defined at level Site) : Default price reason - manual

Bullet point  LOKORD (defined at level Site) : Order blocked if no prepayment

Bullet point  OSTLND (defined at level Company) : Loan in order total

Bullet point  OSTORD (defined at level Company) : On order in order total

Bullet point  SALTEXINV (defined at level Site) : Invoice text position

Bullet point  SALTEXLIN (defined at level Site) : Product text tracking

Bullet point  SCDTUNL (defined at level User) : Authorization to unlock order

Bullet point  SIVTYP (defined at level Site) : User invoice type

Bullet point  TRSFAC (defined at level Site) : Auto invoice transaction

Accounting interface

Default dimensions

The default dimensions sections assignment is performed through the following codes :

(defined at level Company)

Bullet point  SIH (All companies ) : Sales Invoice Header

Bullet point  SID (All companies ) : Sales Invoice line

Authorizations

An authorization can be granted for this function to limit the processes to a company or a site.

Miscellaneous prerequisites

  • Only totally or partially allocated orders are considered by the automatic order invoicing function. Shortages are not considered. Orders with products which are not managed in stock are invoiced as soon as there are quantities remaining to be invoiced on their lines.
  • To be able to carry out the automatic invoicing of orders, you need to define at least one invoice type. The invoice type must use an automatic sequence number.
  • The entry of the invoice date is submitted to an existence check in the period table and the fiscal year table. The fiscal year and the period must be open.
  • When the approval circuit is managed (APPSOH - Order approvals management parameter), the sales orders with direct invoicing following the established approval rules are not taken into account as long as they are not Totally signed.
  • When theCTLPERINV - Invoice date control Period(TC chapter, INV group) parameter is set to 'Yes', the creation of invoice is prohibited when there is at least one document (invoice, credit memo, debit or credit note of the Purchase or Customer A/P - A/R accounting modules) whose date is strictly later than the end date of the period where the current documents are being entered.

Tables used

The following tables are implemented by the function :

Table

Table description

BPARTNER [BPR]

Business partner

BPCUSTMVT [MVC]

Customer transactions

BPCUSTOMER [BPC]

Customers

BPDLVCUST [BPD]

Ship-to customer

COMPANY [CPY]

Company

FACILITY [FCY]

Sites

FISCALYEAR [FIY]

Fiscal years

GACCCODE [CAC]

Accounting codes

GACCDUDATE [DUD]

Open items

GACCOUNT [GAC]

Accounts

GAJOUSTA [JST]

Journals - reports per period

GAUTACE [GAU]

Automatic journals

GAUTACED [GAD]

Automatic journals (lines)

GJOURNAL [JOU]

Journal codes

GTYPACCENT [GTE]

Document types

ITMFACILIT [ITF]

Products-sites

ITMMASTER [ITM]

Products

ITMMVT [ITV]

Product-site totals

ITMSALES [ITS]

Products - sales

ORDERS [ORD]

WIP

PERIOD [PER]

Periods

SINVOICE [SIH]

Sales invoices

SINVOICED [SID]

Sales invoice detail

SINVOICEV [SIV]

Costing sales invoice

SORDER [SOH]

Sales orders - header

SORDERP [SOP]

Sales orders - price

SORDERQ [SOQ]

Sales orders - quantities

STOALL [STA]

Allocations

STOCK [STO]

Stock

STOLOT [STL]

Lot numbers

STOSER [STS]

Serial numbers

TABCHANGE [TCH]

Currency rate table

TABCOUAFF [TCA]

Sequence No assignments

TABCUR [TCU]

Currency table

TABUNIT [TUN]

Table of units of measure