Prerequisites

Activity codes

The following activity codes (sorted by type) may have an impact on the way the function operates :

Dependent activity codes

These codes are never entered in folder management, because their value is calculated :

Bullet point  CASIN (Treasury interface), CSL1 (Consolidation or pre-conso.), DEBR (Intrastat state/region), FEE2 (Fee declaration), KAG (Argentinean localization), LABD (Number of labor groups), MACD (Number of machine groups), MATD (Number of material groups), PBDPO (Payment balance declaration), PP1 (Purchase charge / discount 1), PP2 (Purchase charge / discount 2), PP3 (Purchase charge / discount 3), PP4 (Purchase charge / discount 4), PP5 (Purchase charge / discount 5), PP6 (Purchase charge / discount 6), PP7 (Purchase charge / discount 7), PP8 (Purchase charge / discount 8), PP9 (Purchase charge / discount 9), SI1 (Product statistical group 1), SI2 (Product statistical group 2), SI3 (Product statistical group 3), SI4 (Product statistical group 4), SI5 (Product statistical group 5).

Functional

Bullet point  BE281 :  Belgian 281.5 form

Bullet point  CCN :  Concessions

Bullet point  CFG :  Configurator

Bullet point  CFOM :  Cash forecast management

Bullet point  CSL :  Consolidation

Bullet point  CTSW :  Control system

Bullet point  DAS :  DAS2

Bullet point  DEB :  EU exchange declaration

Bullet point  ECC :  Product version management

Bullet point  EDIX3 :  Paperless document exchange

Bullet point  EINV :  Electronic invoice

Bullet point  EORI :  EORI identification

Bullet point  ESD :  European services declaration

Bullet point  FAS :  Asset folder

Bullet point  FOA :  Food allergens

Bullet point  GDD :  Operating budgets

Bullet point  LPN :  Internal container management

Bullet point  LTA :  Local taxing

Bullet point  MAXPD :  Maximum period (companies)

Bullet point  MURAN :  Spanish payroll

Bullet point  MWM :  Weighing stations

Bullet point  NPI :  Product design

Bullet point  PJM :  Project management

Bullet point  PLM :  PLM - X3 interface

Bullet point  PRCSL :  Pre-consolidation

Bullet point  PTX :  Regional taxes

Bullet point  REX :  REX Customs System

Bullet point  RVM :  Routing version management

Bullet point  S1099 :  1099

Bullet point  SAFT :  SAF-T

Bullet point  SMI :  Integrale migration

Bullet point  SPD :  Stock cost breakdown

Bullet point  SVC :  Periodic accruals

Bullet point  WRH :  Warehouse management

Bullet point  WTHMG :  Withholding tax management

Sizing

Bullet point  ANA :  No. of analytical dimensions

Bullet point  NBCOA :  No. of charts of accounts

Bullet point  NDL :  Default no. of locations

Bullet point  NUC :  Number of packing units

Bullet point  PFI :  Max no. invoicing elements

Bullet point  PIH :  Supplier invoice lines maximum

Bullet point  PPR :  Max purchasing charge/discount

Bullet point  PVA :  Max no. taxes by document

Bullet point  STI :  Product statistical groups

Bullet point  STS :  Purchasing statistical groups

Localization

Bullet point  KBE :  Belgian localization

Bullet point  KDE :  German localization

Bullet point  KFR :  French localization

Bullet point  KIT :  Italian localization

Bullet point  KPL :  Polish localization

Bullet point  KPO :  Portuguese Localization

Bullet point  KSP :  Spanish localization

Bullet point  KSW :  Swiss localization

Bullet point  KUK :  Localization united kingdom

Bullet point  KUS :  Localization USA

Bullet point  KZA :  South-African localization

General parameters

The following general parameters may change the way the function is working :

Fixed assets

Bullet point  VATAUTVAL (defined at level Company) : Automatic VAT validation

Purchase

Bullet point  DACMANPUR (defined at level Site) : Default price reason - manual

Bullet point  ITMBPS (defined at level Site) : Supplier referencing

Bullet point  ITMFLG (defined at level Company) : Product/supplier ref. entry

Bullet point  NODVATSTO (defined at level Company) : Non-deductible taxes in stock

Bullet point  PCTLVAT (defined at level Company) : Tax code control

Bullet point  PIBLKR (defined at level Company) : Restriction to inv line source

Bullet point  PIHACCDAT (defined at level Company) : Allow account date changes

Bullet point  PIHCALTAX (defined at level Company) : Tax calculation

Bullet point  PIHCPR (defined at level Company) : Invoice price adjustment

Bullet point  PIHCURDAT (defined at level Company) : Invoice currency rate date

Bullet point  PIHQTYAQR (defined at level Company) : Billable quantity

Bullet point  PIHQTYRET (defined at level Company) : Returned quantity invoicing

Bullet point  PRIFLG (defined at level Site) : Full stock valuation

Bullet point  PURCMM (defined at level Site) : Update budget - commitments

Bullet point  PURCMMPIH (defined at level Site) : Invoice de-commitment date

Bullet point  PURCMMTAX (defined at level Site) : Commitment type

Bullet point  PURREN (defined at level Site) : Require price reasons

Accounting

Bullet point  ACESIMTRC (defined at level User) : Simulated entry generation

Bullet point  CONTROLDAS (defined at level Company) : DAS2 parameter control

Bullet point  LETAUTCNO (defined at level Company) : Auto match inv ->credit note

Localisations

Bullet point  AUSABNWRN (defined at level Company) : Warn supplier without ABN

Bullet point  PORVAT (defined at level Company) : Portuguese VAT

Bullet point  SPAVAT (defined at level Company) : VAT Spain

Bullet point  SWIPAYBVR (defined at level Company) : Control of Swiss payments

Bullet point  SWIPAYQR (defined at level Company) : Control of Swiss QR payments

Bullet point  SWIPURBVR (defined at level Site) : Swiss ISR usage purchasing

Bullet point  SWIPURQRC (defined at level Site) : QR code entry

Common Data

Bullet point  ACHENDDAT (defined at level User) : Purchase end date

Bullet point  ACHSTRDAT (defined at level User) : Purchase start date

Bullet point  CTLOPPCOD (defined at level Folder) : Project code control

Bullet point  CTLPERINV (defined at level Company) : Invoice date control Period

Bullet point  DEFBONPAY (defined at level User) : PA default value

Bullet point  DEPMGTMOD (defined at level Company) : Discount management mode

Bullet point  DMAXAGR (defined at level Company) : Maximum contractual period

Bullet point  DMAXPAY (defined at level Company) : Maximum period (companies)

Bullet point  DMAXPAYP (defined at level Company) : Maximum period (Public sector)

Bullet point  FLGPAZ (defined at level Site) : Payment approval management

Bullet point  FRADGI (defined at level Company) : French fiscal regulation

Bullet point  GAUKIK4 (defined at level Company) : Expense accruals purchase inv.

Bullet point  NIVBONPAYE (defined at level User) : Payment approval level

Bullet point  OSTSCTL (defined at level Company) : Sup. author. credit ctrl level

Bullet point  PIVSUP (defined at level Site) : Delete invoices

Bullet point  POSTINVSUP (defined at level Company) : Invoice accounting cancellation

Bullet point  SIVNULL (defined at level Site) : Lines set to zero prohibited

The purchase user parameters ACHSTRDAT - Purchase start date (chapter TC, group CLO) and ACHENDDAT - Purchase end date (chapter TC, group CLO) make it possible to define, by user, the date ranges for entering invoices, credit memos and complementary invoices.

Sequence numbers

No sequence number is used by this function.

The counters of invoices, credit memos and additional invoices must be selected as 'Chronological control' since counters managed on a chronological basis can be used for these types of documents. These counters ensure that a document which has been entered cannot have a date prior to that of the previous document. The counter number of the previous document has to be strictly less than the counter number of the new document.

Accounting interface

Automatic journals

The following automatic journals are used in the posting processes associated with the function :

Bullet point  PIHI : Facture fournisseur (achat)

Default dimensions

The default dimensions sections assignment is performed through the following codes :

(defined at level Company)

Bullet point  PIH (All companies ) : Purchase Invoice Header

Bullet point  PIV (All companies ) : Invoice invoicing element

Bullet point  PIC (All companies ) : Add. purchase invoice line

Bullet point  PID (All companies ) : Purchase Invoice Line

Bullet point  PCOSTPIH (All companies ) : Purchase Cost of invoice

Authorizations

This function is object managed. The creation, modification, and deletion operations can be activated or deactivated for a given user. Filters by roles can also be associated with this function.

As data is linked to a site, a filter per site can be activated.

The following options can be activated or deactivated for each user :

Bullet point  Post

Bullet point  Open items

Bullet point  Unblock matching error

Bullet point  Issuing

Entry transactions

This function is managed with entry transactions which can be set up.

A standard transaction is suggested when installing the software. A setup function is used to modify this standard transaction or create new personalized transactions. This setup essentially exists to specify some functional characteristics of the transaction and display as well as the default loading for certain fields.

Other prerequisites

Tables to be completed

The following tables are used by the function. Their content must be updated if necessary :

Table

Table description

TABPIVTYP [TPV]

Supp invoice type table

Invoice type

The definition of the invoice type (see the Invoice type documentation) is used to specify if the document has the invoice, additional invoice, credit memo or credit memo on return type). It is at this level that the automatic journal (which is used to generate an accounting entry during posting (see the Automatic journal documentation) is specified. It is possible to have an automatic journal for each document type. The PIHI journal delivered as standard is used to automatically make the difference between the different document types. At this stage, a journal type and a specific accounting journal code can also be specified. It is at the level of the journal type (see the Journal type documentation) that a specific sequence number counter can be defined for the automatic numbering of the journal entries created (see the Sequence number counters documentation). If no sequence number counter is specified at document type level, the sequence number counter specified at the level of the sequence number counter assignment option will be used (see the Sequence number assignment documentation).

Accounting prerequisites

The fiscal years and accounting periods must be open.

CTLPERINV - Period invoice date control parameter

When the CTLPERINV - Invoice date control Period parameter (TC chapter, INV group) is set to 'Yes', the creation of the invoice is prohibited when there is at least one document (invoice, credit memo, debit or credit note of one of the Purchase and Accounting Supplier BP modules) whose date is strictly higher than the end date of the period on which the current document is entered.

Tables used

The following tables are implemented by the function :

Table

Table description

ATABDIV [ADI]

Miscellaneous tables

BPADDRESS [BPA]

Addresses

BPARTNER [BPR]

Business partner

BPSUPPLIER [BPS]

Suppliers

BPSUPPMVT [MVS]

Supplier transactions

COMPANY [CPY]

Company

CONTEXT [CNX]

Contexts

CPTANALIN [CAL]

Analytical accounting lines

FACILITY [FCY]

Sites

FISCALYEAR [FIY]

Fiscal years

FISCYEAR [FIS]

Fiscal year

GACCCODE [CAC]

Accounting codes

GACCOUNT [GAC]

Accounts

GTYPACCENT [GTE]

Document types

ITMBPS [ITP]

Supplier product

ITMFACILIT [ITF]

Products-sites

ITMMASTER [ITM]

Products

ITMMVT [ITV]

Product-site totals

PERIOD [PER]

Periods

PFOOTINV [PFI]

Purchase invoicing elements

PINVOICE [PIH]

Purchase invoices

PINVOICED [PID]

Purchase invoice detail

PINVOICEV [PIV]

Costing purchase invoices

PORDER [POH]

POs

PORDERC [POC]

Cumulative POs before returns

PORDERP [POP]

POs price

PORDERQ [POQ]

POs quantities

PRECEIPT [PTH]

Receipt

PRECEIPTD [PTD]

Detail receipts

PRETURN [PNH]

Returns

PRETURND [PND]

Detail return

PVCRFOOT [PVF]

Purchase documents - footer elt

PVCRVAT [PVV]

Purchase documents - taxes

TABCOEFF [TCO]

Coefficients table

TABCOUNTRY [TCY]

Country table

TABCUR [TCU]

Currency table

TABPIVTYP [TPV]

Supp invoice type table

TABUNIT [TUN]

Table of units of measure

TABVACBPR [TVB]

BP tax rule table

TABVAT [TVT]

Tax code table