Miscellaneous Receipts

Enter or select the storage site where the selected product is active.

The Selection icon (magnifying glass) only suggests products that are referenced in the products-sites table.

The document type, the document number and the document line number are used to identify the origin of the stock movement:

• Supplier receipt
• Customer delivery
• Work order
• Receipt movement

This is the description of the document.

Date utilisée à la comptabilisation du mouvement. Elle est initialisée avec la date du jour et peut être changée pour une date antérieure, si la date sélectionnée se situe dans une période ouverte du calendrier comptable.

Vous ne pouvez pas saisir une date supérieure à la date du jour.

Movement group, initialized by the movement group of the transaction being used.
This statistical information is recorded in the stock journal when saving the receipt/disposal movements. This movement group comes from the miscellaneous table number 9. The value given in the transaction setup corresponds to a default value that can/cannot be visualized and/or modified according to the transaction setup (entered, displayed, hidden field).

This field contains the reference of the project for which the information has been entered.
This field is not controlled in a table.

• In a request for quotes, this field is empty by default.
• in a purchase order, this field can be initialized by default using the Project reference of the previous line or that of the request for quotes considered.

It is possible to enter a free code or a project code defined in the Project object in the CRM activities module. In this latter case, the user has two possibilities to enter such a code:

• the first contextual menu, Selection, is used to select a project from a selection list containing all the projects defined in object Projects,
• the second contextual menu Projects is used to directly access the Projects object, according to the user's authorizations, and then to carry out a selection.

If the order arises from a requirement and this requirement has a project code, the project code of the order will be initialized with this project code.

The presence of this box is subject to the activity code WRH.
Movement warehouse, suggested by default for all the document lines.
It must be entered if it is defined as mandatory at the level of the entry transaction.
It is loaded in priority with the warehouse defined for the user. If it fails to be set up at user lever, it is initialized with the warehouse defined, by default, at site level for this type of movement.

This field is displayed if the entry transaction authorizes receipts on dock. Use this field to enter the dock type location used by default for the stock receipts to be performed. A selection window is used to select the dock type locations defined in the receipt site. The specified dock location must be associated with the warehouse, when the latter is specified.

A dock location corresponds to a ‘pending put-away’ (storage) location. It is used to receive the goods quickly, and later to more precisely identify and store these goods. This put-away is achieved using the Put-away plan function. The stock detail information, such as the license plate number, lot, sublot and serial number, does not need to be entered right away. However, for products managed in stock, the mandatory information is the receipt unit, the quantity and the stock status.
When a license plate number is entered, all the information related to stock line detail should be entered (lot, sublot, serial number). Thus, even if the location type is ‘dock’, it will not be possible to access the line from the Put-away plan since the line is considered as put away.

It is necessary to enter the product code to be received.
In the Product field, using a contextual button, it is possible to access the description of the main product management rules (Management data button) and the list of units of measure defined for the product with their respective management methods (Units of measure button).

This is the description entered on the product record. This description is transferred from the sales invoice to the purchase invoice in case of inter-company invoicing. When the invoice stems from another document, the standard description is inherited from the source line.

Depending on the transaction setup, the receipt movement is carried out:

It is the allocated quantity expressed in UOM unit.

This field displays the conversion factor used for the unit of measure of a quantity and the stock unit of the corresponding product.

The presence of this field is subject to the activity code WRH.
It is loaded with the warehouse displayed in the document header.

• It can still be changed if this field is set up so as to be entered at entry transaction level.
  When it is entered, the warehouse is automatically loaded on the stock detail lines and cannot be modified.
• It cannot be modified when the entry transaction is set up as single-warehouse managed. The header warehouse is then mandatory and the warehouse cannot be entered either on the document lines or on the stock detail lines.
  To manage multiple warehouses and enter the same slip line on various warehouses, you must enable the entry of the warehouse-line at the entry transaction level. To split a line onto several warehouses, click, the Actions icon and select Enter detailed quantities.
  When a receipt line is distributed on various warehouses, this field is loaded on the slip line with character '$'.

The warehouse entered on the line has priority over the warehouse entered in the header.

This field is subject to the LPN - License plate no. management activity code.

Indicate the container used. It is initialized based on the default container defined for the Product-site and can be modified if the entry in this field is enabled at the entry transaction level.
The entered container is used to filter the license plate number selection list.

Help common to stock entry functions (Miscellaneous receipts, Receipts, Customer returns, etc.) and the Invoices function (in this case, the field is only displayed and editable for a credit memo or a direct invoice).
This field is subject to the LPN - License plate no. management activity code.

The management of this field depends on the 'Mandatory' or 'Optional' nature of the license plate number, which is defined for the Product category on the Receipt flow section.

In both cases, you can select the license plate number to be used. The selection list displays the active license plate numbers (both 'Free' or 'In stock') associated with the entered container. If no container is specified, the selection list displays all active license plate numbers attached to the site and available in stock. These containers are the ones you created previously, either by unit via the License plate number function or by batch via the License plate number creation function. You can also directly access the License plate numbers function in order to create a number and then switch back to entry mode on the document.
If you want to enter multiple license plate numbers on the same document line, leave this field blank and click Enter detailed quantities entry from the Actions icon available on the document line.
When you enter a license plate number, there is no restriction on the line quantity, as compared to the capacity of the container used.

• When the license plate number is 'Mandatory', you can leave this field blank and create the relevant license plate number(s) 'on the fly'. The number of containers is determined automatically based on:
  - The container capacity; This capacity is defined on the Product-site record, Management section, based on the packaging and/or stock unit of the product.
  - The line quantity; When multiple containers are required, the number of containers is displayed on the Enter detailed quantities window. This window opens automatically if stock information is missing from the line entry. Otherwise, click the Actions icon from the document line to open it.
  After the creation process, the '$' symbol is displayed in the License plate number field of the document line if the line has been distributed over different license plate numbers. To view the list of license plate numbers used, click the Actions icon on the document line and open the Receipt modifications window.
  You can only create numbers 'on the fly' when the following conditions are met:

- The License plate number is set to 'Mandatory' for the Product category.
- The entered container and unit must be defined in the containers setup table at the Product-site level.
- The container capacity must be defined in the same unit as the document line.
Once the numbers have successfully been created 'on the fly', the License plate number label printing window is automatically displayed if printing is authorized by the entry transaction.

• When the license plate number is 'Optional', no 'on the fly' creation is performed. If you want to use one or several containers, you need to manually enter their license plate number on the document line, or in detailed line entry mode. You may also use the License plate number assignment function afterwards.

Inter-site / inter-company specificities: for an inter-site or inter-company receipt, the license plate number does not correspond to the one specified on the sales delivery, since the LPN is single-site.

The stock status is used to define if a product is:

• A: Accepted
• Q: Pending Quality Control
• R: Rejected.
  A sub-status of two alphanumerical characters is used to further define the status.
  Example:
• RD: Rejected products to be destroyed
• SR: Supplier return

The status assigned to the stock receipt is enterable. It depends partly on the product management rule (see Management tab of the product category the current product belongs to) for the movement type Miscellaneous Receipt and for the movement code defined by the transaction, if it exists. A default status can be set up on the management rule.

Moreover, if the product is set up with a modifiable quality control (see the Product record, Supplier tab, Quality section), the system necessarily suggests to receive the stock with a status type Q*, but the user is free to enter the stock with the status A* or R*, according to which is authorized by the management rule.

Finally, if the product is managed with non-modifiable quality control, the system necessarily offers the entry in stock with the status type Q*, but the user cannot change the status to A* or R*.

In all cases, the list of statuses authorized by combining the management rule and the quality control management method for the product is available from the Actions icon on the Status field.

Additionally, it is possible to enter the same receipt note line using several different statuses. In order to do this, you need to detail the line in the Quantity detail entry window:This window opens automatically if stock information is missing from the line entry. Otherwise, open it by clicking the Actions icon from the note line.
If a receipt line is distributed over several different units, the Unit field on the document line is loaded with the '$' character.

Location types are used to codify warehouse locations according to storage characteristics such as their dimensions, authorized statuses and technical constraints.

The location type is automatically loaded from the location type associated with:

• the container (if entered); The location type can be modified if the status of the container is ‘Free’, which means it does not contain any stock lines yet.
• the products by warehouse (if warehouses are managed);
• the product-site.

In all cases, the location type can be modified if its entry is enabled at the level of the entry transaction.

You may only enter a ‘dock’ type location if the entry transaction authorizes receipts on dock.

When warehouses are managed, entry of a location type is only permitted if at least one location is linked to the entered type and warehouse.

Depending on the entry transaction setup, the information related to locations is accessible for entry at receipt note line level.
On the other hand, in all cases, these fields can be accessed from the detailed entry of the receipt note, provided that the product is managed by location. If the product is not location-managed, the detailed entry of the receipt does not display the Location type and Location fields.

The storage location is automatically loaded based on the location type, if it is specified. Otherwise, the location taken into account is the following (in order of priority):

• the location that may be associated to the entered license plate number. It can be modified if the status of the container is ‘Free’ and thus does not contain any stock lines yet.
• the default location defined in the Product-warehouses record, if warehouses are managed.
• the location defined in the Product-site record. This value can later be modified.

When the warehouses are managed, only a location linked to the specified warehouse can be entered.

Additionally, it is possible to enter on the same receipt note line using several different locations. In order to do this, you need to detail the line in the Quantity detail entry window.This window opens automatically if stock information is missing from the line entry. Otherwise, open it by clicking the Actions icon from the note line.
If a receipt line is distributed over several location types and/or different locations, the corresponding fields on the document line display the '$' character.

The supplier lot number can be entered for information purposes in the receipt transactions, and displayed in the stock issue transactions.

It is recorded in the stock file and corresponds to the internal lot number. This ensures that the origin of goods can be tracked.

If the product is managed by lot and a new lot number is manually entered, you can enter the original supplier lot, if known, during a receipt (no specific control is carried out on this piece of information).

You can use the selection window to choose a supplier lot amongst known lots (that have been subject to a receipt).

Additionally, it is possible to enter on the same receipt note line several supplier lots. In order to do this, you need to detail the line in the Enter detailed quantities window.This window opens automatically if stock information is missing from the line entry. Otherwise, open it by clicking the Actions icon from the note line.
If a receipt line is distributed over several supplier lots, the corresponding field on the document line displays the '$' character.

• If a product is not lot-managed, the Lot and Supplier lot columns cannot be accessed.
  
• If the product is lot managed, different cases are possible as a function of the lot management rule associated with the movement type Miscellaneous receipts and as a function of the product lot management rule.
  
  If a product is managed with mandatory or optional lot, the access to the Lot field depends on the setup of the receipt transaction used, and also on the Miscellaneous receipt management rule defined in the Product category or in the Stock management rules.
  At this level, you can indeed specify that the lot:
  - is not entered,
  - is entered freely,
  - must be a new lot.

In addition, you can allocate a default value to a lot. In this case, several choices are also offered. Never initialize the lot or initialize the lot with a document number (initialization with the document number is not visible during the entry if the receipt note number is automatically allocated at the creation, it is given a blank value). If you do not enter the lot number in the Lot field, the document number is written in the lot field upon posting of the note. Finally, it is possible to initialize the internal lot with the supplier lot previously entered.

At the end of the entry, if no lot number has been entered, several cases can arise:

• either the movement management rule allocates the document number,
• or the system will use the lot sequence number counter for the product to allocate a new lot number.

Particular case of products managed in Optional lot: this type of product authorizes the entry of a blank lot. You can specify this by clicking Blank lot from the Actions icon available on the Lot field: leaving the lot code blank is not enough to indicate this code must be left empty. In these conditions, on saving the document, neither the sequence number counter nor the document number are used. This management method is thus incompatible with a management rule that does not allow the entry of an internal lot number.

The grid, below, summarizes the impact of the setup of the rule management of the Miscellaneous receipt type movements in the mandatory lot management during the entry of a receipt.

(*) The allocation of a lot by sequence number counter is made in the following manner: The system uses the lot sequence number counter associated with the product.

On the Lot field, from the Actions icon, click:

• Selection to select a lot number from a list of lots declared for the site. If the product is managed by lot and sub-lot, the sub-lots will also appear in the selection window. The choice of a lot and sub-lot will be used to load the Lot and Sub-lot fields.

• Lot info to identify how the lot will be calculated, when it has not been allocated: Blank lot, lot sequence number counter.

You can also enter the same slip line on different lots. To do this, you need to detail the line in the Quantity detail entry window: this window opens automatically if stock information is missing from the line entry. Otherwise, open it from the Actions icon available on the slip line. If a receipt line is distributed over different lots, the corresponding field in the document line is loaded with the $ character.

If the product is managed by lot and sub-lot, specify, during a receipt, the sub-lot number associated to the internal lot. This entry is optional at the level of the note line since it can be necessary to distribute a lot over several sub-lots.
By default, the system proposes the sub-lot number 00001 if no sub-lot number has yet been assigned to a lot in the entry. If this is not the case, the next sub-lot number is suggested as an increment of the last sub-lot.
It is possible in certain cases for the system not to offer the next sub-lot because the last sub-lot corresponds to a character chain that cannot be incremented (e.g. "AAAAA").
There is still the possibility however to enter a sub-lot code that does not correspond to the suggested sub-lot. Potentially, it is possible to enter a sub-lot that is already allocated to the lot.

You can enter the number of sub-lots at the level of the receipt note line. If a number greater than one is entered, the system automatically calculates the sub-lots to be allocated using the sub-lot code entered (in this case the stock detail window will automatically open in order to validate the distribution calculated by the system).
The Ending sub-lot number is displayed.
If the '$' character is present in the two Sub-lot columns, this means the sub-lots entered in the stock detail are not consecutive. In the detail line, it is possible to define as many sub-lots as there are stock units.

If a single sub-lot is required, the Ending sub-lot end number is identical to the Starting sub-lot number.
On the Sub-lot field, click New from the Actions menu to calculate the next Sub-lot number based on the last known Sub-lot.

If the product is managed by serial number, you must enter, before saving the document, one or more serial numbers depending on the received quantity (this entry is only mandatory in the stock detail window).

A control is carried out to verify that the number entered is not already in stock (a serial number being considered as unitary and not divisible).

When several serial numbers are received into stock, the last serial number contains the final serial number, on the condition that the numbers are consecutive. If not, the $ character is displayed in the two fields Starting serial number and Ending serial number to indicate that the numbers entered are not consecutive. Access the stock detail window to view all the serial numbers entered for a document line.

When creating the miscellaneous receipt, if at product level:

• Serial numbers are not managed in Global receipt & issue: as many stock movements as there are serial numbers are generated,

• Serial numbers are managed in Global receipt & issue: one stock movement is generated regardless of the number of serial numbers included within the entered range.

If the product is managed by serial number, you must enter, before saving the document, one or more serial numbers depending on the received quantity (this entry is only mandatory in the stock detail window).

A control is carried out to verify that the number entered is not already in stock (a serial number being considered as unitary and not divisible).

When several serial numbers are received into stock, the last serial number contains the final serial number, on the condition that the numbers are consecutive. If not, the $ character is displayed in the two fields Starting serial number and Ending serial number to indicate that the numbers entered are not consecutive. Access the stock detail window to view all the serial numbers entered for a document line.

When creating the miscellaneous receipt, if at product level:

• Serial numbers are not managed in Global receipt & issue: as many stock movements as there are serial numbers are generated,

• Serial numbers are managed in Global receipt & issue: one stock movement is generated regardless of the number of serial numbers included within the entered range.

Identifier 1 (field PALNUM)

Use this field to enter additional information, if necessary.

Identifier 2 (field CTRNUM)

This field indicates the first recorded identifier.

Price (field PRI)

Order price (field PRIORD)

This field can be entered at the level of the document line and/or the detail line according to the setup of the transaction used. This is the unitary amount per stock unit that can be used to value the stock (if the valuation method for miscellaneous receipt in process is Order Price).

The valuation method of the stocks is defined by product category or by product/site category. It can be set up by receipt movement type and movement code.

Movement description (field MVTDES)

Enter a free description that will be registered in all the stock transactions associated with the delivery line.
This description is also accessible from the stock issue detail window. If it has been modified by this function, it will be automatically recovered and registered on the shipment line in this field.

field CCE1

The analytical dimensions are initialized in compliance with the Default dimensions setup. Depending on the setup, they remain available for modification.
When an analytical dimension is used for project management tracking, any modification of the project code leads to the dimension code being reset based on the Default dimensions setup.