Entities

Entity code (15 alphanumerical characters). The maximum length for this code must be the same as the maximum length of the corresponding section code. In case of modification, these two parameters must be modified.

Description/title that can be translated related to the entity.

By default the short title, the long title or the column header of a data are recorded (on creation/update) in the connection language of the user.
You can add your translation in another language using the Translation function:

• Click Translation from the Actions icon in the corresponding field.
• In the Translation window, add a new language code with the translation in this language.

A user who logs on with this language will view the short description, long description or column header in their connection language if a translation exists. Otherwise, these descriptions will be available in the folder language.

The connection language must be defined as a default language for thefolder.

The short description replaces the standard description when display or print constraints require it.

By default the short title, the long title or the column header of a data are recorded (on creation/update) in the connection language of the user.
You can add your translation in another language using the Translation function:

• Click Translation from the Actions icon in the corresponding field.
• In the Translation window, add a new language code with the translation in this language.

A user who logs on with this language will view the short description, long description or column header in their connection language if a translation exists. Otherwise, these descriptions will be available in the folder language.

The connection language must be defined as a default language for thefolder.

Entity supervisor code, to enter or search in the users table. If you wish to set up a signatures circuit, it is this code that will be recovered if you search for the approving entity or the responsible entity. Cf. Signature circuit.

This box should be checked to indicate that the entity has the autorization to create budget envelopes, budgets and budget lines, depending on the autorized access codes.

Entity autorized to approve a budget, whichever approval level. If the approval entity is not entered by the user, this zone will display automatically the code of the entity that is being created or modified. Only existing entities from the entities table can be entered.

Assignment entity with the next greater level to enter or search in the list of existing entities. As the creation of an entity automatically generates the creation of a corresponding analytical section, this zone has a tunnel that makes it possible to access to the analytical section.

Entity level in the entity hierarchy. Each entity owns an attachment entity of a higher level, except for level-1 entities. This information makes it possible to generate automatically the pyramid of entities/dimensions.

This box is used to specify whether the current record must be activated or not:

• If this box is checked, the current record can be used in other records (documents, parameters, etc.) or during mass processing,
• if it is not checked, the current record is considered to be inactive and it cannot be selected.

Code of the entity assignment company. Optional field that used to specify entities common to several companies. If the company code is entered, the creation of an entity generates the automatic creation of the corresponding analytical section on the entity dimension specified in the assignment reference of the company with the type "Entity". The selection only displays the companies which main ledger is "flagged" "Operational budgets".

If there is no entry in this zone, a dialogue box displaying all the dimensions with the type "entity", is used to select the dimension on which this section must be created.

An entity of basic level that includes a company code can be attached only to an assignment entity that includes the same company code or that has a blank company code. As soon as an entity level is attached to an entity with a blank company code, the upper levels of this entity can only be entities with a blank company code.

Optional field, makes it possible to enter a start date relating to the entity validity.

Optional field, makes it possible to enter an end date relating to the entity validity.

This access code makes it possible to prohibit access to the current record for some users.

If the field is populated, only users that have this access code with read access rights (and write access rights respectively) can view (or with write access rights, modify) the record.

This column displays the list of analytical dimensions with the type "Entity".

If the entity has a company code, only the corresponding dimension is displayed. This cannot be modified and the corresponding checking cannot be cancelled.

If the entity does not have a company code, all the dimensions with the type "Entity" are displayed, the user has to select the dimensions on which they wish to create an analytical dimension. It is possible to generate the creation of another section a posteriori by checking one of the displyed dimensions. If you cancel the checking of a dimension, it will generate the cancellation of the corresponding section. This cancellation will not be possible if no envelope has been created for this entity in this dimension.

This column can be reached if the entity does not have a company code and makes it possible to select the "Entity" analytical dimensions on which an analytical section has to be created.